Eptura Enterprise Design System: Unifying 10+ Products

How we evolved the Evo Design System to unify 10+ enterprise web applications and extend it to mobile (in one year!).

Project Overview

Eptura (a global worktech company with an ecosystem of 10+ products) relies on the Evo Design System to drive consistency, efficiency, and scale across web and mobile. As the lead UX designer, we steered the system through a critical growth phase: refining the web framework, integrating it across more than ten enterprise apps, and later extending it to mobile.

Working across diverse governance models and tight resources, we built a versatile, scalable ecosystem that meets product needs while preserving a shared design language.

Challenges

• Component convergence: Identify and prioritize unique and shared components across 10+ web and mobile apps.
• Constraints and complexity: Navigate resource limits and technical intricacies without slowing delivery.

Confidentiality note: Certain details are intentionally generalized or reinterpreted to honor NDAs.

End Results

• System expansion: Refined the web design system (including token management) and mirrored it for mobile to ensure cross-platform parity.
• Theming at scale: Implemented light and dark themes to improve accessibility, preference support, and overall UX.
• Governance & process: Introduced governance strategies and optimized workflows to maintain consistency, theme management included.
• Legacy alignment: Integrated legacy products and ensured compatibility with new themes, modernizing interfaces without disrupting function.
• Enablement: Produced comprehensive documentation and training for component use, theme customization, and implementation.
• Recognition: Earned award nominations for innovative system and theme work focused on accessibility and user satisfaction.

The Solution

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Audit & Assessment

Eptura partnered with Concrete UX to audit each product in the ecosystem. Their high-level usability evaluation (navigation, structure, engagement, first-use impressions) informed the next iteration of Evo and recommended a deeper heuristic review for task-level issues.

Product strengths to leverage:

• Archibus / OnSite : Actionable dashboard views that surface useful data.
• ManagerPlus: Strong data visualization patterns to inform cross-suite improvements.
• Archibus Workplace: Intelligent defaults and a light, efficient form aesthetic.
• iOFFICE: Approachable visual language; a foundation for navigation and workflow refinement.
• Serraview: Robust floor plan and space management with clear guidance and error prevention.
• SiQ: Space-efficient navigation offering new patterns for wayfinding.
• Teem: Well-executed navigation, wayfinding, and clear system status cues.

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Eptura's Product Suite

Serraview, Before, After

Condeco, Before, After

ManagerPlus, Before, After

Engage (Mobile), Before, After

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Component Review and Prioritization

We inventoried and documented existing components across web products, with deep dives on complex patterns such as tables/data grids. In partnership with UX research, we evaluated functional requirements and usage contexts, then prioritized components by user impact and team timelines.

Research highlights:

• Top features within the table component (sorting, filtering, inline edit, column config).
• Data-grid behaviors and their UX impact across products.
• Patterns and friction in file upload workflows.

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Collaborative Research: Understanding Top Features Utilized Within Table Component through UX Research

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Collaborative Coordination

• Kickoff & roadmap: Co-created a system roadmap with the VP of UX, lead UI dev, engineering manager, and BA, aligning component needs to product priorities.
• Bi-weekly product syncs: Stayed close to evolving roadmaps and constraints across PMs, BAs, and UX designers.
• Daily design-system standups: Authored user stories, defined use cases, and ran two-week sprints to keep delivery predictable and transparent.
• Reflections and Roadmap

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Implementation & Execution

We executed a staged rollout: breaking work into manageable increments, collaborating closely with engineering, and validating at each step. Iteration was continuous: issues surfaced in testing were resolved quickly, with prioritization based on user impact and technical risk.

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Impact

• Complex components: Designed and implemented data tables, charts, and calendars, expanding system robustness and applicability.
• Cross-functional leadership: Led designers, engineers, and PMs to scale Evo for web and deliver consistent experiences across the enterprise suite.
• Mobile system kickoff: Initiated a mobile component library using a federated governance model to address funding limits and encourage co-development.
• Scalability & engagement: Improved processes and grew internal adoption through webinars, workshops, and dedicated communication channels.
• Legacy integration: Standardized UI elements to align older products with Evo while preserving functional integrity.

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Results

• Stronger collaboration: Centralized governance for web and a federated model for mobile increased velocity and predictability.
• Consistent, efficient delivery: Adoption of Evo rose across teams, improving platform-level cohesion and reducing rework.
• Future-ready: Clear documentation, guidelines, and training empowered teams to self-serve and reduced reliance on the core system team.

For a contrasting look at how this same systems-first mindset applies in a fast-moving startup context, see how we built a scalable design system for an AI-powered CPG platform at startup speed.

Theme examples (selected, not exhaustive):

• Light theme, web components
• Light theme, mobile components
• Dark theme, mobile components (multiple variations)

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Recognition

Our design-system work streamlined delivery across Eptura and supported scale to 16.3M+ users worldwide. The initiative was nominated for the Zeroheight Design System Award for Best Governance, recognizing the value of our governance approach and its impact on Eptura's product ecosystem.

— Zeroheight Design System Awards

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